1.1.A.115 Attendance record report (CCB)

Summary

This topic contains information on attendance reporting by services that have commenced operating under CCMS.

Definition

Where a service has commenced operating under CCMS an Attendance Record Report is an electronic file that is sent from an approved service to the Department of Education and Training at the end of each child's care for the CCB claim week. The Attendance Record Report is linked to an enrolment record and contains details of care for an enrolment for a specific CCB week, information on the sessions of care provided each day, the fees charged for the sessions and other details such as whether the child was absent.

Submission of Attendance Record Reports

Approved services that have commenced operating under CCMS must submit Attendance Record Reports to the Department of Education and Training by the end of the second week following the week the attendance relates to. If a child is absent for a whole week, but no absence (1.1.A.05) is recorded because the child was not expected to attend care, an Attendance Record Report does not need to be submitted for that week.

Submission of this information will occur via the electronic interface. These provisions ensure that the relevant usage information will be collected for all children using approved care.

Information included in Attendance Record Reports

Information required in Attendance Record Reports differ depending on the service type but includes, amongst other things, information on details of the sessions of care used, the fees charged for the sessions and other details such as whether the child was absent. This information must be provided for all families, including potential lump sum claimants and those with no CCB eligibility.

Errors in weekly Attendance Record Reports

If there is an error in the Attendance Record Report the service should re-submit the statement to the Department of Education and Training by cancelling the original attendance information and replacing it with correct attendance information.

Act reference: FA(Admin)Act section 219N Obligation to give reports to Secretary

Last reviewed: 7 November 2016