6.1.2.10 Disclosure of information

Disclosure of Information by the Secretary or Centrelink

The Secretary (1.1.S.40) or delegate may disclose, in certain circumstances, information that was acquired by an officer (1.1.O.10) in the performance of his or her duties or functions under the PPLAct or the Regulatory Powers (Standard Provisions) Act 2014 as it applies to the PPLAct. The situations for disclosure are:

• to a person if the Secretary certifies that it is necessary in the public interest to do so
• to an Agency Head (1.1.A.70) for the purposes of that agency
• to a person with the express or implied authority of the person to whom the information relates
• to the Social Services Minister to enable the Minister to consider a complaint or issue in relation to a matter that arises under the PPL scheme if the Secretary reasonably believes that the disclosure is likely to assist the Minister, or
• to an SES or Australian Public Service (APS) employee in DSS or Centrelink (1.1.C.20) for the purpose of briefing, or considering briefing, the Minister if the Secretary reasonably believes the disclosure is likely to assist the Minister to consider a complaint or issue in relation to a matter arising under the PPL scheme.

Note: The Secretary can only delegate the power to disclose protected information (1.1.P.270) to an Agency Head (PPLAct paragraph 128(1)(b)) to the Chief Executive Centrelink (1.1.C.40) or the Chief Executive Medicare (1.1.C.50).

Privacy Act 1988 section 14 also applies to information disclosed under PPLAct section 128.

Protected information about a principal (1.1.P.260) may be disclosed to the principal's payment or correspondence nominee (PPLAct subsection 128(6)).

Royal Commissions

The Secretary or an officer must disclose information that is protected information if necessary to comply with a summons, notice or requirement served on them under the Royal Commissions Act 1902. The information is taken to have been disclosed for the purposes of the Royal Commissions Act and of the Royal Commission concerned.

Public interest disclosures

The Social Services Minister has made guidelines, in the PPL Rules, for the exercise of the Secretary's or Centrelink's power to give a public interest certificate (that is, disclose information that is in the public interest) under PPLAct paragraph 128(1)(a).

These guidelines require the Secretary or Centrelink to consider:

• any situation in which the person to whom the information relates is, or may be, subject to physical, psychological or emotional abuse, and
• whether the person in such a situation may be unable to communicate his or her circumstances because of age, disability or social, cultural, family or other reasons.

The guidelines state that the Secretary may give a public interest certificate for the disclosure of relevant information if all the following apply:

• the information cannot reasonably be obtained from a source other than DSS
• if the information is not de-identified – the purpose of the disclosure could not be achieved by disclosing de-identified information
• the person to whom the information will be disclosed either
  • has a genuine and legitimate interest in the information, or
  • is the Prime Minister or a Minister administering any part of the PPLAct, the Fair Work Act 2009, social security law, family assistance law, the Human Services (Centrelink) Act 1997, or the Human Services (Medicare) Act 1973
• the Secretary or Centrelink is satisfied that the disclosure is covered under Part 9, Division 2, Subdivision B of the PPL Rules, including
  • section 56 (preventing or lessening a threat to life, health or welfare)
  • section 56A (assisting a Commonwealth, state or territory agency to manage a potential or actual work health and safety risk to the agency where Services Australia (1.1.S.45) is present)
  • section 57 (enforcing laws - criminal law relating to an indictable offence punishable by imprisonment of 2 years or more, a law imposing a pecuniary penalty of 40 penalty units or more, to prevent an act that may have a significant adverse effect on the public revenue, extraditing one or more persons to or from Australia, including the making of, or consideration of whether to make or accept a request for extradition, the provision of international assistance in criminal matters by the Attorney-General to a foreign country, or obtaining international assistance in criminal matters by the Attorney-General from a foreign country)
  • section 58 (information necessary for protecting the Commonwealth against an offence or threatened offence against a Commonwealth employee, Commonwealth property, Department premises or Centrelink premises)
  • section 59 (for the making, supporting or enforcing of a proceeds of crime order)
  • section 60 (correcting a mistake of fact)
  • section 61 (briefing a Minister so that a Minister can - respond to complaints or issues, be informed for meetings or forums he or she is to attend, correct mistakes of fact, misleading perceptions or impressions or misleading statements, be informed about an error or delay on the part of Centrelink or the FWO, or be informed about an instance of an anomalous or unusual operation of the PPLAct or the Fair Work Act)
  • section 62 (information about a missing person to assist with formal inquiries or to locate a person, where there is no reasonable ground to believe that the missing person would not want the information disclosed)
  • section 63 (information about establishing the death of a person or the place where the death of a person is registered)
  • section 64 (information about a deceased person to assist with formal inquiries, to help a person locate a relative or beneficiary of the deceased person or to help with the administration of the estate of the deceased person, where there is no reasonable ground to believe that the deceased person would not have wanted the information disclosed)
  • section 65 (for the purpose of research into the matters of relevance to a department administering any part of the PPLAct, the family assistance law or the social security law and for the purpose of statistical analysis of those matters or policy development)
  • section 66 (to assist in the performance of the functions of the Family Responsibilities Commission or the exercise of its powers)
  • section 67 (for the purpose of contacting the person in respect of their possible entitlement to compensation or other form of recompense in a reparation process)
  • section 68 (giving information to a Child Protection agency for the purpose of contacting the parent or relative in relation to a child)
  • section 69 (giving information about a resident or tenant of public housing or other state or territory managed housing to - facilitate rent calculation or rent deduction, facilitate administration of an income confirmation service to avoid mistakes, underpayments and overpayments of rent, pensions, benefits and allowances, and investigating or taking enforcement action with regard to misreporting of income by tenants or unauthorised occupation of public housing or state or territory managed housing by any person)
  • section 70 (to facilitate the progress or resolution of a matter that is relevant to, and within the portfolio responsibilities of, a department administering any part of the PPLAct, the PPL Rules or social security law)
  • section 71 (APS Code of Conduct investigations).

If a determination or certificate is made or given in writing under PPLAct paragraph 128(1)(a), the determination or certificate is not a legislative instrument.

Disclosure of information by ART members - threat to life, health or welfare

A member of the ART may disclose information if the information concerns a threat to the life, health or welfare of a person and the member believes that the disclosure is necessary to prevent or lessen the threat. If the threat suggests that an offence may be or has been committed against a person the ART member can disclose information for the purpose of preventing, investigating or prosecuting that offence.